Office Manager
STOKE Space Technologies
At Stoke, we believe that a thriving space economy leads to a vibrant, sustainable, and equitable future here on Earth. That is why we are building our fully and rapidly reusable vehicle, Nova. It is designed to fly daily and solve the core challenges of space transportation – it reduces cost, increases availability, and enhances reliability. By radically lowering the cost and increasing the cadence of launch, we’re able to create a truly scalable space industry.
Our team is mission-driven, collaborative, and empowered with ownership of their work. If you want to work with some of the most dedicated and talented people on Earth, come join us.
Description
Reusable launch systems are the key to seamlessly connecting Earth and space, and operations are at the heart of that mission. As an Office Manager at Stoke, you’ll play a critical role in supporting our Cape Canaveral operations. We are seeking a skilled and motivated individual to join our team. The ideal candidate will have a strong background in operations coordination and administrative services and a passion for driving operational excellence. This role will be pivotal in ensuring high-efficiency operations while supporting the growth and development of the launch & recovery team.
As part of a small, well-supported team, you will have access to the resources you need to get the job done right while simultaneously boosting your skills at a pace that can’t be matched in most other roles. You must be ready to stay focused, move fast, self-direct, and learn on the fly.
Responsibilities
- Coordinate meetings, both onsite and offsite, including internal and external participants. This includes ordering and setting up catering, post-visit clean-up, planning agendas, directing or escorting participants, and keeping and distributing minutes.
- Work with visitors and customers to schedule onsite meetings, organizing all necessary logistics
- Arrange, maintain, and modify the leaders’ schedules and associated organizational activities
- Maintain calendars for events, conferences, and proposal related activities
- Assist the team with all aspects of travel logistics, including booking flights, hotels, rental cars, and other arrangements as needed
- Handle confidential business matters with discretion
- Support HR/Recruiting team with candidate interview coordination, new hire onboarding, swag distribution, and creation of employee/candidate materials
- Partner with marketing team to source, order, and distribute employee and candidate swag
- Manage employee appreciation events and coordinate employee gifts
- Partner with logistics and receive, sort, scan mail, and ensure soft copies are delivered to appropriate individual and hard copies are shredded
- Manage company contact methods including phone messages and email inbox, responding to and triaging requests as appropriate
- Manage CCSFS badging & coordinate other internal badging requirements as required
- Own the periodic janitorial support at all Cape Canaveral Stoke Space locations
- Own food, snack, & beverage selection and stocking
- Own office supplies and inventory and office budget
- Support team as needed
- All other duties as assigned
Qualifications
- High School Diploma and 6+ years’ relevant professional experience, or an equivalent combination of education and experience
- Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel)
- Ability to coordinate Outlook calendar, conference calls, and shared link applications
- Prior experience coordinating both on and off-site meetings and/or events
- Ability to complete a wide variety of tasks with minimal supervision
- Experience with travel planning
- Ability to work onsite full time
- Ability to compile and generate reports and presentations
- Experience proofreading and correcting documents for grammatical errors
- Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
- Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities with attention to detail
- Ability to interface with executive level internal and external contacts with considerable autonomy
- A positive, can-do attitude and a willingness to work on a variety of tasks
- Ability to pass USSF background check for Cape Canaveral Space Force Station
- Willing to relocate to Cape Canaveral, FL
Benefits
- Equity – We know that our employees are the reason we succeed. To give everyone a stake in our future, we are pleased to offer equity in the form of stock options to all regular, full-time employees.
- Comprehensive benefits program including subsidized medical, dental, and vision insurance
- Company-paid life and disability insurance
- 401(k) plan with employer match
- 4 weeks’ Paid Time Off
- Holidays – 10 days (including an end-of-year closure)
- Paid Family/Parental Leave
- On-site gym or monthly wellness stipend (depending on location)
- Dog friendly offices!
Compensation
Target Levels:
- Level 2 Range:$27.92 - $41.90
- Level 3 Range: $34.93 - $52.35
Our job posts are intentionally written to attract a wide variety of experience levels, and we make decisions about the right fit on a per-candidate basis.
Your actual level and base salary will be decided based on your specific experience and skill level.
ITAR Requirements
To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
Equal Opportunity
The Company is an Equal Opportunity Employer, including with respect to disability and veteran status. It is committed to compliance with all equal opportunity laws, including the Immigration and Nationality Act (INA) and Title VII. It does not discriminate on the basis of nationality, race, citizenship, immigration status, or any other protected class when it comes to employment practices, including hiring.
Employment at the Company is contingent upon satisfactory completion of reference and background checks, and on your ability to prove your identity and authorization to work in the U.S. for the Company. Employees must comply with the United States Citizenship and Immigration Services employment verification requirements, and, therefore, they must complete an Employment Eligibility Verification Form I-9 at the start of employment and re-verify authorization to work periodically.
Separate from this I-9 process, this position entails access to certain technology and technical data that is restricted under U.S. export control laws and regulations. Employment or continued employment may be conditioned on your legal authorization to work with or have access to export control materials as necessary to perform your job.
E-Verify
Stoke Space uses E-Verify to confirm the identity and employment eligibility of all new hires.